The Universal Purchasing Solution

Acom offers the Universal Purchasing Solution uniquely suited for your needs.

The Universal Purchasing Solution completes the material management order cycle, exercising controls from the order point to the consumption stage. It can be configured for integrated support of both local property Purchasing Offices and centralized ones.

The Universal Purchasing Solution proves itself every day at both typical and the largest of F&B operations. We can guarantee the reliability of its data and the auditability of its results, in even the most active of environments.

The Universal Purchasing Solution automatically handles order points and finds the best prices for all Food, Beverage, Operating Equipment, General Supplies, and Engineering items. It quickly and efficiently handles the ordering of Market List items.

Purchasing Managers can override automatic ordering and enter their own manual purchase orders. With predefined market lists, the chef need only decide what changes to make each day. Variations from the best price are identified in exception reports. Powerful inquiries provide a comprehensive vendor, purchase, and quantity history at a glance in multiple levels of detail.

The Universal Purchasing Solution is bi-directionally tightly integrated with The universal Inventory Solution and The Universal Accounting Solution’s Accounts Payable and General Ledger. Data is entered once and only once, with checks and balances along the way.

As an example of the integration, The Universal Purchasing Solution checks the restocking points of items in The universal Inventory Solution and generates purchase orders for approval based on the reorder quantities. Once approved these commitments are reflected in the General Ledger. When the goods arrive, the receipts are posted in Inventory and automatically reflected in Purchasing.

 

The General Ledger is automatically updated with the authorized purchase order costs, and a proforma invoice is passed to Accounts Payable. When the actual invoice arrives, Accounts Payable posts adjustments to this proforma. The Purchasing, Inventory, and General Ledger figures are automatically updated to reflect any variances between the authorized and actual costs. Should shipment or brokerage costs arrive at a later time, they are also posted in Accounts Payable, resulting in further automatic cost allocations among the items in Purchasing, Inventory, and General Ledger.

Such integration greatly reduces the clerical workload, increases the reliability of the figures, improves the auditability of the system, and improves the control of operations.

The Universal Purchasing Solution is also ideal for centralized purchasing for one city, a local region, or an area. It allows for some groups of items to be ordered locally, while others are handled regionally.

The Universal Purchasing Solution automatically integrates with the local Inventory Solutions running at each property. It supports multiple purchasing offices, multiple properties, and multiple distribution centres.

The Universal Purchasing Solution completes the material management order cycle, exercising controls from the order point to the consumption stage. It automatically handles order points and finds best prices for all Food, Beverage, Operating Equipment, General Supplies, and Engineering items. It quickly and efficiently handles the ordering of Market List items.

The Universal Purchasing Solution is also ideal for centralized purchasing for one city, a local region, or an area. It allows for some groups to be ordered locally, while others are handled regionally. It automatically integrates with the local Inventory Solutions running at each property.• Purchase requests may be generated in a variety of ways: manual, blanket, market lists, par level, or reapplied purchase requests.

  • The purchasing agent may enter as many quotations as desired for each item, and each quotation may have varying prices depending on the order quantity.
  • The system will combine the purchase requests and quotations, select the best supplier, and produce the purchase order.
  • Purchase orders may also be produced manually, and may be placed verbally or printed or both.
  • When the goods are received the purchase order is automatically transformed into a receiving slip or invoice.
  • Purchase orders may be displayed on a screen and the quantities entered as received.
  • Data is automatically transmitted to the inventory and accounting systems.
  • The general ledger will automatically be updated.
  • All information is retained: all purchase order details, vendor performance statistics, and comparative quotation information.
  • Par level analysis and order frequency statistics are provided.