The Universal Inventory Solution

Acom offers the Universal Inventory Solution uniquely suited for your needs.

The Universal Inventory Solution allows you to minimize your investment in stock without losing revenue or efficiency. It accurately tracks all Food, Beverage, Operating Equipment, General Supplies and Engineering items and their costs.

  • The Universal Inventory Solution was designed by inventory professionals and training coordinators from the hospitality industry.
  • •The Universal Inventory Solution tailors itself to suit specific needs by using over 200 user-defined parameters.
  • The Universal Inventory Solution provides for all of your inventories - Food and Beverage, Operating Equipment, Engineering and General Storeroom.
  • The Universal Inventory Solution may be used independently or may be fully integrated with our companion packages.
  • The Universal Inventory Solution has total procedural and programming support provided by our software support team.
  • Multiple companies may concurrently use The Universal Inventory Solution. Each company may have any number of inventories.
  • Personnel are authorized to access only specific programs. For example, the storeroom clerk may only post transactions and only the manager may close physicals.
  • Inventory levels, prices, and statistics are immediately updated to provide instant, up-to-date information.
  • Each location maintains, for each stock, a defined cost and/or an average cost based on the cost of goods bought or requisitioned.
  • Each location maintains restocking points and economic order quantities for each stock. The restocking algorithm and frequency of restocking is variable for each location and each stock.
  • Each location maintains separate selling prices for stocks sold as is. For example, a shot of scotch may be $2.50 in a bar and $3.75 in the dining room.
  • Each location maintains, for each stock, information on purchases, transfers, requisitions, sales, adjustments, shrinkage, and returns to the storeroom. Information is available on week-to-date, month-to-date, last-physical-to-date, and year-to-date bases.
  • Each location maintains, for each stock, unlimited purchase history, purchase budget and consumption history.
  • The details of each transaction such as quantities, units, source location, destination location, requisition number and value, may be kept for up to three years immediate retrieval. There is unlimited off-line retrieval.
  • Each stock maintains ordering information - frequency, order points, tax and shipping costs, approved vendors, and levels at which to seek quotes - as well as current contracts and scheduled deliveries.
  • Each stock has a standard price and allowed price variation to control purchase prices.
 
  • Each stock has model prices to forecast the cost of future requirements.
  • Purchase entry is controlled to prevent double posting of invoices or receipts.
  • Purchases may be expensed to the current general ledger period or to a future general ledger period. This allows uninterrupted daily posting even if a previous general ledger period has not been closed. Such a situation regularly occurs at year-end when external auditors have not yet closed the fiscal year.
  • Goods received without invoice are accepted. Estimated costs are determined and later adjusted when Accounts Payable receives the invoice.
  • Direct deliveries to all locations are allowed.
  • Tax, shipping costs, duty fees, etc. may be manually entered or automatically pro-rated throughout the purchasing process.
  • Requisitions may be charged to the current general ledger period or to any future period.
  • The name of the employee accepting a requisition is reported.
  • Miscellaneous stock requests may be entered for memo purposes only.
  • Information on quantities requested is kept as well as information on quantities actually received.
  • The frequency of the physical count is variable from stock to stock at each location. Daily operations are in no way affected by the taking of physicals.
  • Variances are reported in units, in dollars and as functions of turnovers such as covers served, room nights, or per $100 of item revenue.
  • Unlimited spot-checks may be taken between full physicals to control operations. Spot-checks do not affect full physicals.
  • Unlimited number of storerooms, locations, and consuming units are allowed.
  • Unlimited stock groups (meats, wines, beers) and stock classes (perishable, non-consumable) are allowed.
  • Unlimited stock units are allowed. Automatic conversion of units allows posting of stocks in the most convenient units at each location. The stock may be received in cases, distributed in bottles and consumed in ounces or tenths.
  • Unlimited selling prices and codes are allowed. For example, the cost of soft drinks may be raised from 45 cents to 50 cents with only one entry.
  • Unlimited slow moving classifications are allowed. Meaningful slow moving and fast moving reports are produced, as slow moving criteria are selectable for each stock at each location.
  • General ledger numbers to be expensed are automatically reported whether or not the companion General Ledger package is available.
  • Accounts payable purchases and goods received without invoice are reported with full distributions whether or not the companion Accounts Payable package is available.
  • When invoices for goods received without invoice are received, inventory costs are adjusted if the companion Accounts Payable package is available.
  • Complete audit reports, with sequential page numbering between reports, provide a clear accounting trail separately for each inventory.
  • All reports and updates may be scheduled to start processing at a specific time during the current day or the next day.
  • All reports may be printed on any printer. They may be printed on any size paper - reducing paper costs.
  • All documentation is available in computer readable format allowing the user to modify and print it on premises.