The Universal Inventory Solution
Acom offers the
Universal Inventory Solution uniquely suited for your needs.
The Universal Inventory Solution allows you to minimize your investment
in stock without losing revenue or efficiency. It accurately
tracks all Food, Beverage, Operating Equipment, General Supplies
and Engineering items and their costs.
- The Universal Inventory Solution was designed by inventory professionals
and training coordinators from the hospitality industry.
- •The Universal Inventory Solution tailors itself to suit specific
needs by using over 200 user-defined parameters.
- The Universal Inventory Solution provides for all of your inventories
- Food and Beverage, Operating Equipment, Engineering and
- The Universal Inventory Solution may be used independently
or may be fully integrated with our companion packages.
- The Universal Inventory Solution has total procedural and programming
support provided by our software support team.
- Multiple companies may concurrently use The Universal Inventory Solution. Each company may have any number of inventories.
- Personnel are authorized to access only specific
programs. For example, the storeroom clerk may only post transactions
and only the manager may close physicals.
- Inventory levels, prices, and statistics are immediately
updated to provide instant, up-to-date information.
- Each location maintains, for each stock, a defined
cost and/or an average cost based on the cost of goods bought
- Each location maintains restocking points and economic
order quantities for each stock. The restocking algorithm
and frequency of restocking is variable for each location
and each stock.
- Each location maintains separate selling prices for
stocks sold as is. For example, a shot of scotch may be $2.50
in a bar and $3.75 in the dining room.
- Each location maintains, for each stock, information
on purchases, transfers, requisitions, sales, adjustments,
shrinkage, and returns to the storeroom. Information is available
on week-to-date, month-to-date, last-physical-to-date, and
- Each location maintains, for each stock, unlimited
purchase history, purchase budget and consumption history.
- The details of each transaction such as quantities,
units, source location, destination location, requisition
number and value, may be kept for up to three years immediate
retrieval. There is unlimited off-line retrieval.
- Each stock maintains ordering information - frequency,
order points, tax and shipping costs, approved vendors, and
levels at which to seek quotes - as well as current contracts
and scheduled deliveries.
- Each stock has a standard price and allowed price
variation to control purchase prices.
- Each stock has model prices to forecast the cost of future requirements.
- Purchase entry is controlled to prevent double posting of invoices or receipts.
- Purchases may be expensed to the current general ledger period or to a future general ledger period. This allows uninterrupted daily posting even if a previous general ledger period has not been closed. Such a situation regularly occurs at year-end when external auditors have not yet closed the fiscal year.
- Goods received without invoice are accepted. Estimated costs are determined and later adjusted when Accounts Payable receives the invoice.
- Direct deliveries to all locations are allowed.
- Tax, shipping costs, duty fees, etc. may be manually
entered or automatically pro-rated throughout the purchasing
- Requisitions may be charged to the current general
ledger period or to any future period.
- The name of the employee accepting a requisition
- Miscellaneous stock requests may be entered for
memo purposes only.
- Information on quantities requested is kept as
well as information on quantities actually received.
- The frequency of the physical count is variable
from stock to stock at each location. Daily operations are
in no way affected by the taking of physicals.
- Variances are reported in units, in dollars and
as functions of turnovers such as covers served, room nights,
or per $100 of item revenue.
- Unlimited spot-checks may be taken between full
physicals to control operations. Spot-checks do not affect
- Unlimited number of storerooms, locations, and
consuming units are allowed.
- Unlimited stock groups (meats, wines, beers) and
stock classes (perishable, non-consumable) are allowed.
- Unlimited stock units are allowed. Automatic conversion
of units allows posting of stocks in the most convenient
units at each location. The stock may be received in cases,
distributed in bottles and consumed in ounces or tenths.
- Unlimited selling prices and codes are allowed.
For example, the cost of soft drinks may be raised from
45 cents to 50 cents with only one entry.
- Unlimited slow moving classifications are allowed.
Meaningful slow moving and fast moving reports are produced,
as slow moving criteria are selectable for each stock at
- General ledger numbers to be expensed are automatically
reported whether or not the companion General Ledger package
- Accounts payable purchases and goods received without
invoice are reported with full distributions whether or
not the companion Accounts Payable package is available.
- When invoices for goods received without invoice
are received, inventory costs are adjusted if the companion
Accounts Payable package is available.
- Complete audit reports, with sequential page numbering
between reports, provide a clear accounting trail separately
for each inventory.
- All reports and updates may be scheduled to start
processing at a specific time during the current day or
the next day.
- All reports may be printed on any printer. They
may be printed on any size paper - reducing paper costs.
- All documentation is available in computer readable
format allowing the user to modify and print it on premises.